How to be on-time and on-budget in your ERP implementation?

Seven things to take into consideration to achieve a successful ERP implementation, and avoid project overruns and higher costs than budgeted for.

We know that when CXOs decide to embark on an ERP implementation project, there are always two questions that come up almost immediately: how long will this take us? How much will this cost us? The answer is never straightforward, as it depends on the requirements of your organization.

In this blog, we look seven things to take into consideration to achieve a successful ERP implementation, and avoid project overruns and higher costs than budgeted for.


  1. Set clear goals

This might be a given, but the only way to stick to your timeline and budget is to have clear goals. These goals should be a mix of current pain points and the vision (future) goals of your business. Setting these goals and communicating them to the teams involved in the implementation will help understand what is expected an end target for the implementation.

Having clear goals will also help choosing the right ERP vendor and implementation team, setting your organization for success.


  1. Appoint a project manager

It is extremely important the necessity of having both a project manager and a backup for that manager in your team. This person will have full authority for the project and the backup manager will be the same for when that person is not available. This secure continuity when the principal manager is not available, and decisions need to be made.


  1. Map business processes

Now that you have a project manager and an implementation partner, dedicate ample time and resources on working together on project planning. Business processes are even more important than software. If the solution does not correspond with your operations or goals, it will be useless for your company. Setting all the details for each milestone as well as possible challenges and issues, will avoid no major surprises later on in the project. Just remember that the more careful you are, the better you will stick to your budget and timeline.


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  1. Avoid scope creep

Scope creep – together with unrealistic expectations – plays a big part in ERP implementation’s time and budget issues. Scope creep happens when new tasks or new features get added on as the implementation progresses, moving the project away from its preliminary goals. New unnecessary features or customizations can distract your team and the people will not stick to the plan. Please note that we have said unnecessary, as, sometimes, the project scope needs some adjustments. Having processes in place for proposing changes, will also avoid scope creep.

  1. Bring consultants early

Now that you have an ERP Implementation partner that you trust and share your goals and vision, you should count with their consultants.

Some organizations believe that they can implement their ERP systems themselves and just reach out when the project has exhausted its resources, but the expertise that consultants will add to it is unparalleled.

Having a proven implementation methodology and consultants with list of successful ERP implementations  on businesses similar to yours will reduce the risk of your project from start to finish, securing an on-time and on-budget implementation.

  1. Plan for the unexpected

Having contingency plans in place for approvals and other actions that are the responsibility of specific people or stakeholders is usually a good idea. This will assure that business-as-usual delays won’t compromise or make an impact to your project timeline.

  1. Make sure your team is properly trained

Train your team properly and set a good training schedule. Allowing training time plus question time will set your project for success. They are the people that will use the software, so they need to know how to sue it properly. As a tip, record every training session that is presented to your business so people can access it later one when needed, plus it can be shown to future talent joining your company.


If you follow the above tips, your organization will be set to avoid project failure. It is also important that you choose an implementing team that understand your business and are ready to work hand in hand with your people.

Our team of experienced ERP consultants (with our expert approach to implementation) have a high rate of on-time and on-budget completion. This is supported by our clients’ reviews in Raven Intelligence, independent third party providing candid project reviews. We account 4.9 out of 5 stars, the best rated Unit4 Implementation partner.


Want to know more about how Arribatec can help with your cloud ERP? Get in touch!

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